Privacy Policy
Sanatech Seed Co.,Ltd. (hereinafter referred to as "our company") recognizes the importance of personal information and strives to thoroughly protect it. In order to properly handle the acquisition, use, and management of personal information within our company, we comply with laws and regulations, guidelines on the use of identification numbers for specific individuals in administrative procedures, guidelines on the Personal Information Protection Law, as well as other laws, regulations, and guidelines related to personal information in our business operations. Therefore, we establish the following privacy policy (hereinafter referred to as "this Policy").
The following privacy policy is a translation of the original Japanese and provided for convenience. In the case of any discrepancy, the original Japanese shall take precedence.
The following privacy policy is a translation of the original Japanese and provided for convenience. In the case of any discrepancy, the original Japanese shall take precedence.
1Definition of Personal Information
In this agreement, "personal information" refers to information about a living individual that falls within the categories specified in Article 2, Paragraph 1 of the Personal Information Protection Act. It includes, but is not limited to, the individual's name, phone number, email address, address, inquiry details, and any other information that can be used to identify a specific individual.
2Acquisition of Personal Information:
(1)
When our company collects personal information, we will handle it properly within the necessary scope to achieve the stated purpose, after clarifying the purpose of handling personal information in advance.
(2)
To ensure the accuracy and security of the provided personal information, we make efforts to secure the information using encryption technology (SSL) and other security measures.
3Purpose of Personal Information Use
Our company will use the acquired personal information within the scope of the following purposes or within the scope of purposes that are clearly apparent from the circumstances of its acquisition. We will not use it for any other purposes unless we have the individual's consent or it is permitted by law.
(1)
Sales and shipping of products and related operations in the company's business and the businesses of group company (defined in "7. Joint Use of Personal Data").
(2)
Provision of our company's services and group company services
(3)
Improvement of our company's or group company's products/services and development of new products/service
(4)
We provide information regarding our company's or group company's products, services, exclusive member services, product information, cultivation information, exhibition information, etc. This includes, but is not limited to, sending advertisements, catalogs, email newsletters, and other similar forms of communication.
(5)
Handling various inquiries and consultations
(6)
Provide assistance and support for after-sales service.
(7)
Market research and analysis of marketing data
(8)
Creation of new services based on marketing data
(9)
Exercise of rights and fulfillment of obligations based on contracts or laws
(10)
Notification of changes to our company's terms and conditions (including changes to shipping fees, privacy policy, and other terms of use)
(11)
Business related to the matters stipulated in the above clauses
4Secure Management of Personal Information:
Our company is committed to thorough safety management of personal information by implementing the following measures:
(1)
We establish fundamental handling methods for the acquisition, use, and storage of personal data, and ensure thorough awareness among employees.
(2)
We appoint a responsible person for the handling of personal data, who is responsible for ensuring that personal data is handled appropriately. The responsible person establishes a reporting and communication system from employees to the responsible person to ensure effective oversight.
(3)
We set passwords for accessing personal data and clearly define the employees who have access to personal data. This helps prevent unauthorized access to personal data.
(4)
We implement mechanisms to protect devices handling personal data from unauthorized access from external sources or malicious software.
5Outsourcing of Personal Data
In order to smoothly carry out our operations and provide customers with better products and services, our company may entrust the handling of personal data to third parties. However, the personal data entrusted will be limited to the minimum necessary information for the performance of the entrusted tasks. Additionally, our company conducts thorough investigations of the entrusted parties and ensures appropriate supervision to ensure the secure management of the entrusted personal information.
6Provision of Personal Data to Third Parties:
Our company will not provide personal data to third parties, except in cases where there is prior consent from the individual or as permitted by law, excluding cases of data entrusted to third parties. However, please note that we may disclose information that has been processed statistically or opinions collected with the intention of publication, after removing any information that can identify specific individuals, as necessary.
7Joint Use of Personal Data
Our company may engage in the joint use of personal data within the scope specified in this section.
(1)
The scope of parties with whom we jointly use personal data includes the following group companies of our company (referred to as "group companies" hereafter).
①
Sanatech Life Science Co., Ltd. (Headquarters: 7th Floor, Rundic Toranomon Building, 3-7-10 Toranomon, Minato-ku, Tokyo)
(2)
Purpose of Use
①
Sales, shipping, and related operations of products in our business and group companies' businesses.
②
Provision of services by our company and group companies' services.
③
Improvement of our company's and group companies' products and services, and development of new products and services.
④
Notification of information related to products, services, member-exclusive services, variety information, cultivation information, exhibitions, etc. in our company's or group companies' businesses (including sending advertisements, catalogs, and newsletters, but not limited to these).
⑤
Handling various inquiries and consultations.
⑥
After-sales service support.
⑦
Market data research and analysis.
⑧
Creation of new services based on marketing data.
⑨
Exercise of rights and fulfillment of obligations based on contracts or laws.
⑩
Business related to the matters specified in the above items.
(3)
Items of Personal Information to be Jointly Used
①
Name, company name, other names, and account name
②
Address
③
Phone number
④
Email address
⑤
Fax number
⑥
Inquiry content submitted to our company (including attached photos or videos)
⑦
Survey responses provided to our company (including attached photos or videos)
⑧
Age, generation, date of birth
⑨
Gender
(4)
Person responsible for the management of personal information
3-7-10 Toranomon, Minato-ku, Tokyo 105-0001, Japan
Sanatech Seed Corporation
President & Chairman of the Board: Tatsuo Takeshita
Sanatech Seed Corporation
President & Chairman of the Board: Tatsuo Takeshita
8Personal Data Inquiry/Reception
(1)
Except for the following cases, we will promptly notify the member or their representative of the purpose of use of the personal data held upon request.
①
When the purpose of use of the personal data held, by which the member can be identified, is already clear.
②
When there is a risk of harming the life, body, property, or other rights and interests of the member or a third party.
③
When there is a risk of harming the rights or legitimate interests of our company.
④
When it is necessary to cooperate with a national agency or local government in performing duties prescribed by law, and there is a risk of impeding the performance of such duties.
(2)
We will promptly notify the member or their representative of the disclosure of the records regarding the personal data held or the provision of such data to a third party, except in the following cases:
①
When there is a risk of harming the life, body, property, or other rights and interests of the member or a third party.
②
When there is a significant risk of severely impeding the proper implementation of our business operations.
③
When the disclosure or notification would violate applicable laws and regulations.
(3)
Notwithstanding the preceding clause, there may be cases where we do not disclose all or part of the records regarding the provision of personal data to a third party, in response to a request for disclosure as mentioned in the preceding clause, if any of the following apply:
①
We may withhold the disclosure of all or part of the records if the disclosure of such information could result in:
②
Endangering the life, body, or property of the individual or a third party.
③
Encouraging or inducing illegal or unfair activities.
④
Jeopardizing national security, damaging trust with other countries or international organizations, or placing the company at a disadvantage in negotiations with other countries or international organizations.
(4)
If a member or their authorized representative requests the correction, addition, or deletion of their personal data held by us, we will promptly conduct an investigation and take appropriate measures based on the results.
(5)
If a member or their representative requests the suspension or deletion of their personal data held by us, and it is determined that there are valid reasons for such a request, we will take appropriate measures to address it.
(6)
In the case of requests described in the preceding five clauses, please fill out our designated invoice and send it along with the documents specified in clause 8 to our company's contact point mentioned below. Please note that a handling fee may apply for requests in accordance with clauses 1 and 2. The personal information provided by members will be used strictly for the purpose of fulfilling their requests and will be securely stored. Please understand that we will not return the invoice or attached documents.
9Compliance with laws and regulations and periodic review
We will comply with applicable Japanese laws, regulations, and other standards regarding the personal information we hold. We will also periodically review the contents of this policy and make revisions as necessary.
10Contact and Complaint Handling Point:
Sanatech Seed Corporation Headquarters
Address: 7F Landic Toranomon Building, 3-7-10 Toranomon, Minato-ku, Tokyo 105-0001, Japan
TEL: 03-3438-4731
FAX: 03-3438-4730
Phone Reception Hours: 8:30 AM to 5:00 PM (excluding weekends, national holidays, and company holidays)
Address: 7F Landic Toranomon Building, 3-7-10 Toranomon, Minato-ku, Tokyo 105-0001, Japan
TEL: 03-3438-4731
FAX: 03-3438-4730
Phone Reception Hours: 8:30 AM to 5:00 PM (excluding weekends, national holidays, and company holidays)
Sanatech Seed Corporation Headquarters
Address: 7F Landic Toranomon Building, 3-7-10 Toranomon, Minato-ku, Tokyo 105-0001,
Japan Representative Director and Chairman: Tatsuo Takeshita
Revised on January 1, 2024.
Address: 7F Landic Toranomon Building, 3-7-10 Toranomon, Minato-ku, Tokyo 105-0001,
Japan Representative Director and Chairman: Tatsuo Takeshita
Revised on January 1, 2024.
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